Record Retention

ShipHazmat®.NET keeps your shipment data securely stored for a minimum period of three (3) years.* Users can log in and reprint any completed declaration form from their shipment history.

* Note: This feature is only available for the annual membership pricing plan.

International Record Retention Requirements

IATA regulations specify that at least one copy of the shippers declaration form and any other documents relevant to consignment for each shipment should be retained for a minimum period of three months, or other period required by the national authorities involved in transporting the dangerous goods shipments by air transport. If documents are kept electronically, they should be capable of being reproduced in a printed manner (IATA DGR 1.3.4).

United States Record Retention Requirements

For United States purposes, each hazmat employee who is responsible for providing shippers declaration forms or shipping papers must retain a copy as required in 49 CFR §172.200(a) or an electronic image of each declaration form. These declaration forms must be accessible upon request by an appropriate authority at a reasonable time and location.

All declarations of dangerous goods paperwork must be retained for a period of two years (49 CFR §172.201(e)) from the date listed on the air waybill on the declaration form.

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